FORM 6-K
UNITED STATES SECURITIES AND EXCHANGE COMMISSION
Washington, D.C. 20549
Form 6-K
REPORT OF FOREIGN PRIVATE ISSUER
PURSUANT TO RULE 13a-16 OR 15d-16
UNDER THE SECURITIES EXCHANGE ACT OF 1934
September 25, 2006
BHP Billiton Plc
(Translation of registrants name into English)
Neathouse Place London SW1V 1BH United Kingdom
(Address of principal executive office)
Indicate by check mark whether the registrant files or will file annual reports
under cover of Form 20-F or Form 40-F: þ Form 20-F
o Form 40-F
Indicate by check mark if the registrant is submitting the Form 6-K in paper as
permitted by Regulation S-T Rule 101(b)(1): o
Indicate by check mark if the registrant is submitting the Form 6-K in paper as
permitted by Regulation S-T Rule 101(b)(7): o
Indicate by check mark whether the registrant by furnishing the information
contained in this Form is also thereby furnishing the information to the
Commission pursuant to Rule 12g3-2(b) under the Securities Exchange Act of
1934: o Yes þ No
If Yes is marked, indicate below the file number assigned to the registrant
in connection with Rule 12g3-2(b): n/a
TABLE OF CONTENTS
SIGNATURES
Pursuant to the requirements of the Securities Exchange Act of
1934, the registrant has duly caused this report to be signed on
its behalf by the undersigned, thereunto duly authorized.
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BHP Billiton Plc
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Date: 25 September 2006
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By:
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Karen Wood |
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Name:
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Karen Wood |
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Title:
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Group Company Secretary |
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Chairmans Office |
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BHP Billiton Plc |
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Neathouse Place |
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London |
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SW1V 1BH |
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United Kingdom |
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Tel +44 20 7802 4000 |
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Fax + 44 20 7802 4111 |
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www.bhpbilliton.com |
11 September 2006
Dear Shareholder(s)
In a financial year where our results broke records, our capital management initiatives,
including share buy-backs and increased dividends continued to deliver rewards for all
shareholders, and with the outlook remaining positive, I have great pleasure in enclosing
your Notice for the 2006 Annual General Meeting of BHP Billiton Plc. The meeting will be
held on Thursday, 26 October 2006 commencing at 10:30 am (London time) at the Royal
Horticultural Halls, Lindley Hall, Elverton Street, London.
You will see from the Notice that your Board is recommending the election of four new
Directors: Paul Anderson and Jacques Nasser have joined the Board as non-executive Directors
and Marius Kloppers and Chris Lynch have been appointed executive Directors. Each of them
bring important skills and experience to the Boardroom and I am delighted that they have
accepted invitations to join the Board.
Mike Salamon is retiring from the Board after the Annual General Meeting on 26 October. Mike
has worked tirelessly for the Group over many years and we will miss his insightful
contributions.
This year your Board is recommending the introduction of a share plan in which all of BHP
Billitons employees will be entitled, and encouraged, to participate. The plan will give our
employees from around the world who have contributed so much to the success of the Group to
date, an opportunity to participate in its future success alongside our shareholders.
We are also seeking your approval to change the denomination of the currency used to cap
fees paid to Directors, from Australian to US dollars. This will align the
shareholder-approved cap with the basis on which fees are set and with the currency we use
for all reporting purposes. The change in denomination will result in an increase in the
approved amount.
Most of the remaining items of business will be familiar to you including the motion
to approve the Groups Remuneration Report.
This year we are again inviting shareholders who are not able to attend the meeting to lodge
questions. A question form for that purpose is attached to your proxy form. We will post the
most frequently asked questions on the website, together with answers, and will address as
many questions as possible at the meeting.
If you are not able to attend the meeting in person, please complete the enclosed proxy
form and return it to us by mail or fax. Alternatively, you may register your proxy
appointment and voting instructions electronically via the internet.
Your Directors believe that the proposals set out in the Notice, and described in the
Explanatory Notes, are in the best interest of both the Company and its shareholders. We
unanimously recommend that you vote in favour of all of the resolutions, as we intend to do
in respect of our own beneficial holdings. If I or any of my fellow Directors are appointed
as a proxy we will, of course, vote in accordance with any instructions given to us. If we
are given discretion as to how to vote, we will vote in favour of each of the items of
business to be considered.
I sincerely hope you are able to join us at the meeting and take advantage of the
opportunity to meet and talk with Directors and senior executives.
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Yours sincerely |
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Don Argus |
Chairman |
A member of the BHP Billiton Group which is headquartered in Australia.
Registered Office: Neathouse Place London SW1V 1BH United Kingdom
Registered in England and Wales, Number 3196209
Notice of Annual General Meeting
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Index |
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Items of Business:
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pages 3 to 4 |
Explanatory Notes:
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pages 5 to 14 |
Voting:
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pages 15 to 16 |
In this Notice, BHP Billiton Plc refers to the company listed in the Official List of the UK
Listing Authority whose shares are traded on the London Stock Exchange and BHP Billiton Limited
refers to the company listed on the Australian Stock Exchange.
Notice is given that the Annual General Meeting of shareholders of BHP Billiton Plc will be held at
the Royal Horticultural Halls, Lindley Hall, Elverton Street, London on Thursday, 26 October 2006
at 10.30 am (London time) for the purpose of transacting the following business.
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2
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5 BHP BILLITON PLC NOTICE OF MEETING 2006 |
Items of Business
Items 1 to 22 and 26 to 32 will be proposed as ordinary resolutions. Items 23, 24 and 25 will
be proposed as special resolutions.
Financial statements and reports
1. |
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To receive the financial statements for BHP
Billiton Plc for the year ended 30 June 2006,
together with the Directors Report and the
Auditors Report as set out in the Annual
Report. |
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2. |
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To receive the financial statements for BHP
Billiton Limited for the year ended 30 June
2006, together with the Directors Report and
the Auditors Report as set out in the Annual
Report. |
Election
of Directors
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Mr P M Anderson was appointed a Director by
the Board of BHP Billiton Plc with effect
from 6 June 2006 and offers himself for
election as a Director of BHP Billiton Plc. |
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4. |
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Mr P M Anderson was appointed a Director by
the Board of BHP Billiton Limited with effect
from 6 June
2006 and offers himself for election as a
Director of BHP Billiton Limited. |
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5. |
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Mr M J Kloppers was appointed a Director by
the Board of BHP Billiton Plc with effect
from 1 January 2006 and offers himself for
election as a Director of BHP Billiton Plc. |
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6. |
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Mr M J Kloppers was appointed a Director by
the Board of BHP Billiton Limited with effect
from 1 January 2006 and offers himself for
election as a Director of BHP Billiton
Limited. |
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7. |
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Mr C J Lynch was appointed a Director by
the Board of BHP Billiton Plc with effect
from 1 January 2006 and offers himself for
election as a Director of BHP Billiton Plc. |
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8. |
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Mr C J Lynch was appointed a Director by the
Board of BHP Billiton Limited with effect
from 1 January 2006 and offers himself for
election as a Director of BHP Billiton
Limited. |
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9. |
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Mr J Nasser was appointed a Director by the
Board of BHP Billiton Plc with effect from 6
June 2006 and offers himself for election as
a Director of BHP Billiton Plc. |
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10. |
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Mr J Nasser was appointed a Director by the Board of BHP
Billiton Limited with effect from 6 June
2006 and offers himself for election as a
Director of BHP Billiton Limited. |
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11. |
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Mr D A Crawford has served on the Board of
BHP Billiton Plc for more than nine years and,
in accordance with the Boards policy, offers
himself for re-election as a Director of BHP
Billiton Plc. |
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12. |
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Mr D A Crawford has served on the Board of
BHP Billiton Limited for more than nine years
and, in accordance with the Boards policy,
offers himself for re-election as a Director of
BHP Billiton Limited. |
The following Directors retire by rotation and, being eligible, submit themselves for re-election:
13. |
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Mr D R Argus as a Director of BHP Billiton Plc. |
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14. |
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Mr D R Argus as a Director of BHP Billiton Limited. |
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15. |
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Dr D C Brink as a Director of BHP Billiton Plc. |
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16. |
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Dr D C Brink as a Director of BHP Billiton Limited. |
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17. |
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Dr J G S Buchanan as a Director of BHP Billiton Plc. |
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18. |
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Dr J G S Buchanan as a Director of BHP Billiton Limited. |
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19. |
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Dr J M Schubert as a Director of BHP Billiton Plc. |
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20. |
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Dr J M Schubert as a Director of BHP Billiton Limited. |
Reappointment of auditor of BHP Billiton Plc
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To consider and, if thought fit, pass the
following resolution as an ordinary resolution: |
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That KPMG Audit Plc be reappointed as the auditor
of BHP
Billiton Plc and that the Directors be
authorised to agree its remuneration. |
General authority to allot shares in BHP Billiton Plc
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To consider and, if thought fit, pass the
following resolution as an ordinary resolution: |
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That
the authority and power to allot relevant securities
conferred on the Directors by Article 9 of BHP
Billiton Plcs Articles of Association be renewed for
the period ending on the later of the Annual General
Meeting of BHP Billiton Plc and the Annual General
Meeting of BHP Billiton Limited in 2007, and for such
period the section 80 amount (under the United
Kingdom Companies Act 1985) shall be US$276,686,499. |
Disapplication of pre-emption rights in BHP Billiton Plc
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To consider and, if thought fit, pass the
following resolution as a special resolution: |
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That the authority and power to allot equity
securities for cash conferred on the Directors by
Article 9 of BHP Billiton Plcs Articles of
Association be renewed for the period ending on the
later of the Annual General Meeting of BHP Billiton
Plc
and the Annual General Meeting of BHP Billiton
Limited in 2007, and for such period the section
89 amount (under the United Kingdom Companies Act
1985) shall be US$61,703,675.00. |
Repurchase of shares in BHP Billiton Plc
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To consider and, if thought fit, pass the following resolution as a special resolution: |
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That BHP Billiton Plc be and is hereby generally and unconditionally authorised in accordance with
Article 6 of its Articles of Association and section 166 of the United Kingdom Companies Act 1985
to make market purchases (as defined in section 163 of that Act) of ordinary shares of US$0.50
nominal value each in the capital of BHP Billiton Plc (shares) provided that: |
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the maximum aggregate number of shares hereby authorised to be purchased will be 246,814,700,
representing 10 per cent of BHP Billiton Plcs issued share capital; |
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the minimum price that may be paid for each share is US$0.50, being the nominal value of such a
share; |
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the maximum price that may be paid for any share is not more than 5 per cent above the average
of the middle market quotations for a share taken from the London Stock Exchange Daily Official
List for the five business days immediately preceding the date of purchase of the shares; and |
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BHP BILLITON PLC NOTICE OF MEETING 2006 5
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3 |
Notice of Annual General Meeting continued
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the authority conferred by this resolution shall,
unless renewed prior to such time, expire on the
earlier of (i) 25 April 2008, and (ii) the later of
the Annual General Meeting of BHP Billiton Plc and
the Annual General Meeting of BHP Billiton Limited in
2007 (provided that BHP Billiton Plc may enter into a
contract for the purchase of shares before the expiry
of this authority, which would or might be completed
wholly or partly after such expiry). |
Cancellation of shares in BHP Billiton Plc held by
BHP Billiton Limited or one of its subsidiaries
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To consider and, if thought fit, pass the following resolutions as special resolutions: |
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That the share capital of BHP Billiton Plc be reduced by the cancellation of all the
issued paid up shares of US$0.50 nominal value each held by BHP Billiton Limited or one of
its subsidiaries (within the meaning of section 736(1) of the United Kingdom Companies Act
1985) on 31 December 2006. |
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(ii) |
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That the share capital of BHP Billiton Plc be reduced by the cancellation of all the
issued paid up shares of US$0.50 nominal value each held by BHP Billiton Limited or one of
its subsidiaries (within the meaning of section 736(1) of the United Kingdom Companies Act
1985) on 31 March 2007. |
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(iii) |
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That the share capital of BHP Billiton Plc be reduced by the cancellation of all the
issued paid up shares of US$0.50 nominal value each held by BHP Billiton Limited or one of its
subsidiaries (within the meaning of section 736(1) of the United Kingdom Companies Act 1985) on
15 May 2007. |
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(iv) |
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That the share capital of BHP Billiton Plc be reduced by the cancellation of all the
issued paid up shares of US$0.50 nominal value each held by BHP Billiton Limited or one of its
subsidiaries (within the meaning of section 736(1) of the United Kingdom Companies Act 1985) on
30 June 2007. |
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(v) |
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That the share capital of BHP Billiton Plc be reduced by the cancellation of all the
issued paid up shares of US$0.50 nominal value each held by BHP Billiton Limited or one of its
subsidiaries (within the meaning of section 736(1) of the United Kingdom Companies Act 1985) on
30 September 2007. |
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(vi) |
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That the share capital of BHP Billiton Plc be reduced by the
cancellation of all the issued paid up shares of US$0.50 nominal value each held by BHP
Billiton Limited or one of its subsidiaries (within the meaning of section 736(1) of the United
Kingdom Companies Act 1985) on 15 November 2007. |
Remuneration Report
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To approve the Remuneration Report for the year ended
30 June 2006. |
Approval of grants to executive Directors
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To consider and, if thought fit, pass the
following resolution as an ordinary resolution: |
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That the grant of Deferred Shares and Options under
the BHP
Billiton Limited Group Incentive Scheme (GIS) and the grant of Performance Shares under the
BHP Billiton Limited Long Term Incentive Plan (LTIP) to executive Director and Chief Executive
Officer, Mr C W Goodyear, in the manner set out in the Explanatory Notes to this Notice of Meeting
be approved for all purposes, including for the purpose of ASX Listing Rule 10.14. |
28. |
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To consider and, if thought fit, pass the following resolution as an ordinary resolution: |
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That the grant of Deferred Shares and Options under the BHP Billiton Plc Group Incentive Scheme
and the grant of Performance Shares under the BHP Billiton Plc Long Term Incentive Plan to
executive Director and Group President Non-Ferrous Materials, Mr M J Kloppers, in the manner set
out in the Explanatory Notes to this Notice of Meeting be approved for all purposes, including for
the purpose of ASX Listing Rule 10.14. |
29. |
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To consider and, if thought fit, pass the
following resolution as an ordinary resolution: |
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That the grant of Deferred Shares and Options under
the BHP Billiton Limited Group Incentive Scheme and
the grant of Performance Shares under the BHP
Billiton Limited Long Term Incentive Plan to
executive Director and Group President Carbon Steel
Materials, Mr C J Lynch, in the manner set out in
the Explanatory Notes to this Notice of Meeting be
approved for all purposes, including for the purpose
of ASX Listing Rule 10.14. |
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Each of BHP Billiton Plc and BHP Billiton Limited
will disregard any vote cast on resolutions 27,
28 and 29 by Messrs C W Goodyear, M J Kloppers or
C J Lynch or any of their associates, unless the
vote is cast as proxy for a person entitled to
vote in accordance with a direction on the proxy
form or unless the vote is cast by a person
chairing the meeting as proxy for a person who is
entitled to vote in accordance with a direction
on the proxy form to vote as the proxy decides. |
Approval of BHP Billiton Global Employee Share Plan
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To consider and, if thought fit, pass the following resolution as an ordinary resolution: |
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That the establishment, operation and administration of a: |
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(a) BHP Billiton Limited Global Employee
Share Plan, as described in the Explanatory Notes to this Notice of Meeting, be approved; and |
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(b) BHP Billiton Plc Global Employee Share Plan, as described in the Explanatory Notes to this Notice
of Meeting, be approved. |
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Each of BHP Billiton Plc and BHP Billiton Limited
will disregard any vote cast on resolution 30 by
an executive Director or an associate of an
executive Director, unless the vote is cast as
proxy for a person entitled to vote in accordance
with a direction on the proxy form or unless the
vote is cast by a person chairing the meeting as
proxy for a person who is entitled to vote in
accordance with a direction on the proxy form to
vote as the proxy decides. |
Change to maximum aggregate remuneration paid
to non-executive Directors in any year
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To consider and, if thought fit, pass the following resolution as an ordinary resolution: |
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That
the maximum aggregate remuneration which may be paid by BHP Billiton Plc to all the non-executive
Directors in any year together with the remuneration paid to those non-executive Directors by BHP
Billiton Limited be changed from A$3,000,000 to US$3,000,000 and that this increase be approved for
all purposes, including for the purposes of Article 76 of the Articles of Association of BHP
Billiton Plc and ASX Listing Rule 10.17. |
32. |
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To consider and, if thought fit, pass the following resolution as an ordinary resolution: |
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That
the maximum aggregate remuneration which may be paid by BHP Billiton Limited to all the
non-executive Directors in any year together with the remuneration paid to those non-executive
Directors by BHP Billiton Plc be changed from A$3,000,000 to US$3,000,000 and that this increase be
approved for all purposes, including for the purposes of Rule 76 of the Constitution of BHP
Billiton Limited and ASX Listing Rule 10.17. |
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Each of BHP Billiton Plc and BHP Billiton Limited
will disregard any vote cast on resolutions 31 and
32 by a Director or an associate of a Director,
unless the vote is cast as proxy for a person
entitled to vote in accordance with a direction on
the proxy form or unless the vote is cast by a
person chairing the meeting as proxy for a person
who is entitled to vote in accordance with a
direction on the proxy form to vote as the proxy
decides. |
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5 BHP BILLITON PLC NOTICE OF MEETING 2006 |
Explanatory Notes
Voting arrangements under the Dual
Listed Companies structure
Because BHP Billiton Plc and BHP Billiton
Limited have retained their status as separate
companies, two Annual General Meetings will be held
that of BHP Billiton Plc in London on 26 October
2006 and that of BHP Billiton Limited in Brisbane on
29 November 2006.
The merger agreements between the two companies
allow shareholders of both companies jointly to make
decisions on significant matters. Significant
matters are identified in the merger agreements.
Where a significant matter affects the shareholders
of each Company in similar ways it is called a joint
electorate matter.
At the Annual General Meetings
this year, all items of business are joint
electorate matters.
The process that allows both sets of shareholders
to vote on joint electorate matters is called a
joint electorate action.
Voting on joint electorate actions works as follows:
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if you vote at the meeting of BHP Billiton Plc (whether in person, by representative, by attorney
or by proxy) an equivalent vote will be cast on the corresponding resolution at the Annual General
Meeting of BHP Billiton Limited; |
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shareholders of BHP Billiton Limited who vote on the
corresponding resolution proposed at their Annual General Meeting will have those votes treated as
though they were also cast at the meeting of BHP Billiton Plc; and |
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a resolution will only be
passed if the total of the votes cast (after the votes of shareholders of both companies are added
together) meets the required majority. In the case of an ordinary resolution, the majority is 50
per cent of the votes cast and, in the case of a special resolution, it is 75 per cent of the votes
cast. |
The results of any resolution cannot be finalised
until after both meetings are concluded. Voting at
each meeting will be conducted by poll and the
results announced to the stock exchanges as soon as
they are known.
Business
Explanatory notes on the items of business to be
considered at the meeting follow.
Items 1 and 2 Financial statements and reports
The law in England and Australia requires Directors
to lay before the meeting of shareholders the
financial report (or statements), Directors
Report, Auditors Report and the Remuneration
Report for the year.
In accordance with the Groups approach to corporate
governance, shareholders in each Company are being
asked to receive the reports and accounts of both
companies. Shareholders will have received a copy of
the BHP Billiton Plc or BHP Billiton Limited Annual
Report or Annual Review in accordance with their
election.
The Annual Reports and Annual Review are
available on the website at www.bhpbilliton.com.
Alternatively, shareholders can request copies by
telephoning 44 (0) 870 889 3148 (United Kingdom) or
27 (0) 11 370 5240 (South Africa).
Receiving the accounts is considered a significant
matter and is therefore a joint electorate action
(see the previous section on voting arrangements
for an explanation). Shareholders of both companies
must therefore vote on these items and they must be
passed as ordinary resolutions.
Items 3 to 20 Election of Directors
The merger agreements require the Boards of BHP
Billiton Plc and BHP Billiton Limited to be
identical. Mr P M Anderson, Mr M J Kloppers, Mr C J
Lynch and Mr J Nasser are seeking election by
shareholders to both Boards (the Board), having
been appointed Directors during the year. Mr D R
Argus, Dr D C Brink, Dr J G S Buchanan and Dr J M
Schubert are retiring from the Board by rotation and
it is proposed that they be reappointed.
Mr M Salamon has also indicated that he will retire
from the Board with effect from the conclusion of the
Annual General Meeting of BHP Billiton Plc on 26
October 2006. He is not seeking re-election.
The
Board has also determined that after a non-executive
Director has served on the Board for nine years from
the date of their first election, that Director will
stand for annual election from the first Annual
General Meeting after the expiration of their current
term. Accordingly, Mr D A Crawford is retiring from
the Board and it is proposed that he be reappointed.
The Nomination Committee of the Board has conducted
an assessment of the performance of each of the
retiring non-executive Directors, Mr D R Argus, Dr D
C Brink, Dr J G S Buchanan, Mr D A Crawford and Dr J
M Schubert. The Committee has also reviewed the
skills, knowledge and experience represented on the
Board. Having conducted those assessments and that
review, the Board recommends to shareholders the
re-election of the retiring Directors and the
election of Mr P M Anderson, Mr M J Kloppers, Mr C J
Lynch and Mr J Nasser.
The performance assessments
were designed to measure the effectiveness of each
of the non-executive Directors. Mr P M Anderson, Mr
J Nasser and each of the retiring non-executive
Directors are considered by the Board to be
independent in character and judgement and free from
any business or other relationship that could
materially interfere with the exercise of their
objective, unfettered or independent judgement.
Mr M J Kloppers is the Group President Non-Ferrous
Materials and Mr C J Lynch is the Group President
Carbon Steel Materials and, as executive
Directors, are not considered independent. The
Annual Report contains further information on the
independence of Directors in section 4.3 of the
Corporate Governance Statement.
The election of Directors to the Board is considered
a significant matter and is therefore a joint
electorate action. Shareholders are requested to
approve the re-election of Directors to each Board.
If a Director is re-elected to one Board and not the
other then that Director will not be appointed to
either Board.
The resolutions to appoint these Directors must
each be passed separately as ordinary resolutions.
The biographical details, skills and experience of
each of the Directors standing for election are set
out below and in section 4.2 of the Corporate
Governance Statement, which forms part of the Annual
Report.
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BHP BILLITON PLC NOTICE OF MEETING 2006 5
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5 |
Explanatory Notes continued
Paul Anderson
B S (Mech Eng), MBA, 61
Paul Anderson has an extensive background in natural
resources and energy and, as one of the architects of
the merger that created BHP Billiton, has a deep
understanding of the strategy behind the Groups
success. He was appointed a non-executive Director of
BHP Billiton Plc and BHP Billiton Limited on 26 April
2006 with effect from 6 June 2006. He was the CEO and
Managing Director of BHP Limited from December 1998
until June 2001 and of BHP Billiton Plc and BHP
Billiton Limited from June 2001 until July 2002. He
was a non-executive Director of BHP Billiton Plc and
BHP Billiton Limited from July to November 2002. He
is Chairman of the Board of Duke Energy Corporation
and has more than 20 years experience at Duke Energy
and its predecessors. He is also a Director of Qantas
Airways Limited, a former Director of Temple Inland
Inc. and a former Director of Fluor Corporation. He
is also a member of the US Presidents Council of
Advisors on Science and Technology and is a member of
BHP Billitons Sustainability Committee. The Board
has concluded that Mr Anderson is independent. An
explanation of the Boards reasoning in assessing Mr
Andersons independence is set out in section 4.3 of
the Corporate Governance Statement, which forms part
of the Annual Report.
The Board believes that Mr Andersons extensive
background in natural resources and energy, and
deep understanding of the strategy behind the
Groups success brings great value to the Board.
Mr Anderson says: I believe that companies should
be managed for the benefit of long-term investors.
This requires a sustainable strategy which
effectively balances the interests of investors,
customers, communities and employees. My prior
experience at BHP Billiton combined with experience
at other global companies provides a useful
perspective for considering issues which will come
before the Board.
The Board recommends the election of Mr Anderson.
Don Argus
AO, SF Fin, FCPA, 68
Don Argus has considerable experience in
international business and a strong management
background. He has more than 40 years experience in
the banking industry and is a former Managing
Director and CEO of National Australia Bank Limited.
He has been a Director of BHP Billiton Limited since
November 1996 and Chairman since April 1999. He is
the Chairman of Brambles Industries Ltd and Brambles
Industries Plc, a Director of Australian Foundation
Investment Company Ltd, a former Director of
Southcorp Limited, a member of the International
Advisory Council of Allianz Aktiengesellschaft and
the International Advisory Committee to the New York
Stock Exchange Board of Directors. He is the Chairman
of BHP Billitons Nomination Committee.
The
Nomination Committee, in the absence of Mr Argus,
conducted a review of Mr Argus performance as a
Director of the Group. All Directors contributed to
that review, with feedback being provided to Mr Argus
by Dr Schubert. On the basis of that review the
Nomination Committee recommended and the Board
endorsed Mr Argus as a candidate for re-election.
Mr Argus says: As a Director and shareholder I am
convinced that the two basic drivers of value
creation are profitability and growth, and that
the success of BHP Billiton is as a result of the
strategies set by the Board and management to
achieve both drivers working.
In my role as Chairman of the Board, I will
continue to pursue these objectives in the
interests of all stakeholders and to ensure that we
all contribute to the tone at the top so that our
culture and values define our relationships not
only with our investors, but with all stakeholders
including our employees, customers, suppliers,
governments and host communities.
The Board recommends the re-election of Mr Argus.
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5 BHP BILLITON PLC NOTICE OF MEETING 2006 |
David Brink
MSc Eng (Mining), D Com (hc), 67
David Brink brings considerable mining and management
experience to the Group. He has over 20 years
experience in the mining industry, in particular
shaft sinking, tunnelling and exploration
contracting, followed by 12 years as the CEO of a
major listed construction, engineering and
manufacturing conglomerate. He has been a Director of
BHP Billiton Plc since June 1997. He is the Chairman
of Unitrans Limited, Deputy Chairman of ABSA Bank
Limited and ABSA Group Limited, a Director of Sappi
Limited and Vice President of the South African
Institute of Directors. He is the Chairman of BHP
Billitons Sustainability Committee and a member of
the Risk and Audit Committee.
The Nomination
Committee conducted a review of Dr Brinks
performance as a Director of the Group. All Directors
contributed to that review, with feedback being
provided to Dr Brink by the Chairman. On the basis of
that review the Nomination Committee recommended and
the Board endorsed Dr Brink as a candidate for
re-election.
Dr Brink says: I subscribe wholeheartedly to the BHP
Billiton Charter, which describes how we will grow
and prosper in our chosen fields of activity by being
true to our values of integrity and performance
whilst accommodating the needs and expectations of
our stakeholders.
My experience as a manager, CEO, director and
chairman of heavy construction, mining and
financial companies provides me with insights into
and an understanding of the dynamics of BHP
Billitons business, thereby enabling a
contribution at Board level in our quest towards
sustainable growth for our enterprise in a healthy
environment for our people and our neighbours.
The Board recommends the re-election of Dr Brink.
John Buchanan
BSc, MSc (Hons 1), PhD, 63
John Buchanan has had a wide international business
career gained in large and complex international
companies. He has substantial experience in the
petroleum industry and knowledge of the United
Kingdom and international investor community. He has
held various leadership roles in strategic,
financial, operational and marketing positions,
including executive experience in different
countries. He is a former executive Director and
Group CFO of BP, Treasurer and Chief Executive of BP
Finance and Chief Operating Officer of BP Chemicals.
He has been a Director of BHP Billiton Plc and BHP
Billiton Limited since February 2003. He is the
Chairman of Smith&Nephew Plc, a Director of
AstraZeneca Plc, the Senior Independent Director and
Deputy Chairman of Vodafone Group and a former
Director of Boots Plc. He is the Senior Independent
Director of BHP Billiton Plc, the Chairman of BHP
Billitons Remuneration Committee and a member of the
Nomination Committee.
The Nomination Committee, in the absence of Dr
Buchanan, conducted a review of Dr Buchanans
performance as a Director of the Group. All
Directors contributed to that review, with feedback
being provided to Dr Buchanan by the Chairman. On
the basis of that review the Nomination Committee
recommended, and the Board endorsed Dr Buchanan as
a candidate for re-election.
Dr Buchanan says: High performance companies
reward shareholders while meeting the needs of
customers, employees and the communities in which
they operate, always with high governance
standards. Independent Directors, sharing wide
ranging experiences, contribute to strategy
development and performance goals with appropriate
support and challenges to management.
My experiences as an executive Director, as well as
a non-executive Director on various global boards,
provide a useful base from which to contribute to
the progress of BHP Billiton. Dealing with the
investor community as the CFO of a major resources
company has provided additional background for my
role as the London-based Senior Independent Director
of BHP Billiton Plc.
The Board recommends the re-election of Dr Buchanan.
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BHP BILLITON PLC NOTICE OF MEETING 2006 5
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7 |
Explanatory Notes continued
David Crawford
BComm, LLB, FCA, FCPA, FAICD, 62
David Crawford has extensive experience in risk
management and business reorganisation, having acted
as a consultant, scheme manager, receiver and
manager or liquidator to large and complex groups of
companies. He has been a Director of BHP Billiton
Limited since May 1994. He is a former Australian
National Chairman of KPMG, Chartered Accountants. He
is Chairman of Lend Lease Corporation Limited and a
Director of Fosters Group Limited and Westpac
Banking Corporation.
The Nomination Committee conducted a review of Mr
Crawfords performance as a Director of the Group.
All Directors contributed to that review, with
feedback provided to Mr Crawford by the Chairman. On
the basis of that review the Nomination Committee
recommended and the Board endorsed Mr Crawford as a
candidate for re-election.
In recommending the re-election of Mr Crawford the
Nomination Committee and the Board took into account
the fact that Mr Crawford has served on the Board for
12 years. Under the terms of the policy adopted by
the Board requiring Directors who have served for a
period of nine years since the date of their first
election to stand for annual election, Mr Crawford is
required to seek re-election at each Annual General
Meeting for the remainder of his tenure.
The Board is satisfied that Mr Crawfords tenure has
not in any way compromised his ability to effectively
discharge his obligations as a non-executive
Director, nor has it impaired his independence of
character and judgement. The Board believes that he
makes an outstanding contribution to the work of the
Board and to the work of the Risk and Audit
Committee.
In recommending Mr Crawford for re-election the
Board also took into account Mr Crawfords former
association with KPMG, details of which are set out
in section 4.3 of the Corporate Governance
Statement, which forms part of the Annual Report. Mr
Crawford resigned as a partner and Australian
National Chairman of KPMG in June 2001 and has no
ongoing relationship with KPMG. Therefore, the Board
does not consider Mr Crawfords independence to be
compromised.
Mr Crawford says: The creation of long-term
shareholder value requires the adoption and
implementation of a sustainable strategy taking
account of the interests of relevant stakeholders.
To effect this in an increasingly complex economic
and regulatory environment demands that good
corporate governance is implemented at all levels.
My experience in working with a number of
multi-national companies in a variety of industries
allows me to provide relevant input into the Boards
deliberations on matters of strategic and
operational performance of BHP Billiton.
The Board recommends the re-election of Mr Crawford.
Marius Kloppers
BE (Chem), MBA, PhD (Materials Science), 44
Marius Kloppers has extensive knowledge of the
mining industry and of BHP Billitons operations. He
joined the
Group in 1993 and was previously Chief Commercial
Officer, Chief Marketing Officer, Group Executive of
Billiton Plc, Chief Executive of Samancor Manganese
and held various positions at Billiton Aluminium,
including Chief Operating Officer and General
Manager of Hillside Aluminium. He was appointed a
Director of BHP Billiton Plc and BHP Billiton
Limited and Group President Non-Ferrous Materials in
January 2006.
Mr Kloppers performance as an executive was reviewed
by the Chief Executive Officer according to the key
performance indicators set out in section 3 of the
Remuneration Report, which forms part of the Annual
Report. The outcomes of that review are also
contained in that Report. The Board believes that Mr
Kloppers deep understanding of the Groups
operations and activities brings great value to the
Board.
Mr Kloppers says: Enhancing the Companys
reputation will enable it to better translate the
unique set of opportunities that the currently
buoyant market for resources creates into long-term
sustainable shareholder value.
Board members play a key role in ensuring that all
management actions are consistent with this
objective. An ongoing focus is required to ensure
that the values espoused in the Companys Charter
are embedded in every action.
The Board recommends the election of Mr Kloppers.
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5 BHP BILLITON PLC NOTICE OF MEETING 2006 |
Chris Lynch
BComm, MBA, FCPA, 52
Chris Lynch has extensive experience in finance and
knowledge of the mining industry. He joined the
Group as Chief Financial Officer of the Minerals
Group in 2000 and was appointed Chief Financial
Officer in September 2001 and Group President Carbon
Steel Materials in April 2006. Prior to that, he
held various positions at Alcoa, including Vice
President and Chief Information Officer for Alcoa
Inc and Chief Financial Officer, Alcoa Europe. He
was appointed a Director of BHP Billiton Plc and BHP
Billiton Limited in January 2006 and Group President
Carbon Steel Materials in April 2006.
Mr Lynchs performance as an executive was reviewed
by the Chief Executive Officer according to the key
performance indicators set out in section 3 of the
Remuneration Report, which forms part of the Annual
Report. The outcomes of that review are also
contained in that Report. The Board believes that Mr
Lynchs extensive experience in finance and the
mining industry brings significant value to the
Board.
Mr Lynch says: BHP Billiton is uniquely placed to
deliver long-term shareholder value by being part of
the ongoing success of its customers and the
communities in which it operates.
It is incumbent on Directors to ensure that
management delivers not only on the current strong
opportunity, but also that future growth options
are generated.
All of the above must be completed in accordance
with our Charter values and good governance standards
to ensure that BHP Billiton is welcomed as a
first-class corporate citizen wherever it operates.
The Board recommends the election of Mr Lynch.
Jacques Nasser
AO, BBus, Hon DT, 58
Jacques Nasser has more than 30 years experience in
large-scale global businesses. Following a 33-year
career with Ford in various leadership positions in
Europe, Australia, Asia, South America and the United
States, he served as a member of the Board of
Directors and as President and Chief Executive
Officer of Ford Motor Company from 1998 to 2001. He
was appointed a non-executive Director of BHP
Billiton Plc and BHP Billiton Limited on 26 April
2006 with effect from 6 June 2006. He is a Director
of British Sky Broadcasting Ltd, Brambles Industries
Limited and Brambles Industries Plc and Quintiles
Transnational Corporation. He is a partner of One
Equity Partners and a member of the International
Advisory Council of Allianz Aktiengesellschaft. He is
a former Chairman of Polaroid Corporation and a
member of BHP Billitons Risk and Audit Committee.
The Board believes that Mr Nassers significant
experience in large-scale global business is of
great value to the Board.
Mr Nasser says: In my
view, the primary responsibility of the Board is to
facilitate the overall strength of the Company.
This should focus on the optimal allocation of
capital, financial or otherwise, for creation of
long-term shareholder value while also meeting the
expectations of other stakeholders, including
communities, employees, suppliers and customers.
My global experience as a CEO, board member and
private equity investor in a variety of industries
and business environments has provided me with the
background to contribute to the BHP Billiton team.
The Board recommends the election of Mr Nasser.
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BHP BILLITON PLC NOTICE OF MEETING 2006 5
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9 |
Explanatory Notes continued
John Schubert
BC Eng, PhD (Chem Eng), FIEAust, FTSE, 63
John Schubert has considerable experience in the
international oil industry including at CEO level. He
has had executive mining and financial
responsibilities and was CEO of Pioneer International
Limited for six years where he operated in the
building materials industry in 16 countries. He has
experience in mergers, acquisitions and divestments,
project analysis and management. He was previously
Chairman and Managing Director of Esso Australia
Limited and President of the Business Council of
Australia. He has been a Director of BHP Billiton
Limited since June 2000. He is the Chairman of
Commonwealth Bank of Australia, a Director of Qantas
Airways Limited and Chairman of G2 Therapies Limited.
He is a former Director of Hanson Plc and former
Chairman of Worley Parsons Limited. Dr Schubert is a
member of the Nomination and Sustainability
Committees of BHP Billiton.
The Nomination Committee,
in the absence of Dr Schubert, conducted a review of
Dr Schuberts performance as a Director of the Group.
All Directors contributed to that review, with
feedback being provided to Dr Schubert by the
Chairman. On the basis of that review
the Nomination Committee recommended and the Board
endorsed Dr Schubert as a candidate for re-election.
Dr Schubert says: I believe that long-term
shareholder value requires excellent governance,
open communications, impeccable business values,
superior strategy and implementation and, most
importantly, outstanding people. In the end it is
the quality of people that makes the difference and
is the source of enduring competitive advantage.
Safety must come first, and the Company must always
take into account the requirements of governments,
communities and the environment if long-term value
is to be created and not put at risk.
My experience at CEO and board level in companies
based and with operations in Australia, Europe,
Asia and the Americas provides a background from
which to make input to the Board across the range
of its deliberations.
The Board recommends the re-election of Dr Schubert.
Item 21 Reappointment of auditor of BHP Billiton Plc
The law in England requires shareholders to approve
the appointment of a companys auditor each year.
The appointment runs until the conclusion of the
next Annual General Meeting. In addition, the law
requires shareholders to either agree the
remuneration of the auditor or authorise a companys
directors to do so.
KPMG has acted as the sole auditor of BHP
Billiton Plc and BHP Billiton Limited since
December 2003. Prior to that, KPMG and
PricewaterhouseCoopers acted as joint auditors.
The law in Australia does not allow for a similar
annual reappointment of an auditor. A resolution to
reappoint the auditor of BHP Billiton Limited has,
therefore, not been proposed.
This item is regarded
as a significant matter and is therefore a joint
electorate action. Shareholders of both BHP Billiton
Plc and BHP Billiton Limited must therefore vote on
it and it must be passed as an ordinary resolution.
Item 22 General authority to allot shares in BHP Billiton Plc
Under English law a company must obtain
shareholder consent before it can make an
allotment of unissued shares.
The companies may be required to allot unissued
shares to employees participating in the Group
Incentive Schemes and other legacy employee share
schemes. From time to time, the companies also
consider the allotment of unissued shares to finance
business opportunities.
Shareholders are again being asked to consent to BHP
Billiton Plc allotting unissued shares, up to a
designated limit, for a further year.
Under English
law and the Articles of Association of BHP Billiton
Plc shareholders may authorise Directors to allot
shares for a period of up to five years. However, as
previously indicated to shareholders, the Board
intends to continue to seek shareholder approval for
this matter on an annual basis, as it is doing in
resolution 22.
The proposed limit is US$276,686,499 in nominal
amount, representing 553,372,998 shares of US$0.50
each, being 22.62 per cent of the total issued share
capital of BHP
Billiton Plc (calculated exclusive of treasury
shares) as at the date of this Notice. This limit
accords with corporate governance practice in the
United Kingdom, being the difference between the
issued and authorised share capital of BHP Billiton
Plc.
While the limit exceeds the number of shares that
could be allotted under the employee share schemes,
it is being proposed to ensure that, should a
business opportunity arise during the course of the
year, the Directors have the capacity to finance that
opportunity through the allotment of unissued shares
up to the limit set. There are currently no business
opportunities under consideration that would be
financed in this way and the Board has no present
intention to use this authority, which will expire at
the conclusion of the BHP Billiton Annual General
Meetings in 2007.
There were no allotments of unissued shares made
under the approval granted by shareholders at the
2005 Annual General Meetings.
As at the date of this
Notice of Meeting, BHP Billiton Plc holds 21,520,000
treasury shares being 0.88 per cent of the total
issued share capital of BHP Billiton Plc (calculated
exclusive of treasury shares) as at the date of this
Notice.
This item is regarded as a significant matter and
must therefore be considered as a joint electorate
action. It must be passed as an ordinary
resolution.
Item 23 Disapplication of pre-emption
rights in BHP Billiton Plc
Before Directors can allot unissued shares wholly
for cash, English law requires Directors to offer
those unissued shares to existing holders first, in
proportion to their holdings.
The Listing Rules of the Australian Stock Exchange
(ASX) permit Directors to allot unissued shares
in BHP Billiton Limited without
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10
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5 BHP BILLITON PLC NOTICE OF MEETING 2006 |
shareholder approval up to a maximum number
equivalent to approximately 15 per cent of the
issued capital of the company prior to the
allotment.
To enable the allotment of unissued shares wholly
for cash for the reasons outlined in the notes to
item 22 above and the sale of shares for cash out of
treasury, Directors are asking shareholders to
suspend the application of section 89 of the United
Kingdom Companies Act 1985 up to a limit of
123,407,350 shares. This number is equivalent to 5
per cent of the issued ordinary capital of BHP
Billiton Plc (including any shares held in treasury)
as at the date of this Notice.
Since there were no allotments of unissued shares
made in the past year, the Directors did not act
under the equivalent authority granted by the
shareholders at the 2005 Annual General Meetings.
This item is regarded as a significant matter and
must therefore be considered as a joint electorate
action. It must be passed as a special resolution.
Item 24 Repurchase of shares in BHP Billiton Plc
Authority was given to the Directors at the 2005
Annual General Meetings to make market purchases
(within the meaning of section 163(3) of the United
Kingdom Companies Act 1985) of ordinary shares in the
capital of
BHP Billiton Plc subject to certain conditions, such
authority to expire on the date of the BHP Billiton
Limited Annual General Meeting on 29 November 2006.
To date, 21,520,000 shares have been purchased by BHP
Billiton Plc and are held as treasury shares.
Resolution 24 seeks to renew that authority for a
further period, expiring on the earlier of (i) 25
April 2008 and (ii) the later of the BHP Billiton
Annual General Meetings in 2007. Shareholders are
asked to consent to the purchase by BHP Billiton Plc
of up to a maximum of 246,814,700 ordinary shares,
which represents less than 10 per cent of BHP
Billiton Plcs issued share capital as at the date
of this Notice of Meeting. The maximum price that
may be paid for an ordinary share is 105 per cent of
the average middle market quotation for the five
business days preceding the purchase, and the
minimum price that may be paid for any ordinary
share is its nominal value of US$0.50.
The Directors believe that the authority to
repurchase ordinary shares could be exercised in
the future, in particular through on-market
buy-backs of shares in BHP Billiton Plc on an
opportunistic basis.
As at the date of this Notice of Meeting, there were
options and other awards under employee share plans
outstanding to subscribe for 8,041,957 shares in BHP
Billiton Plc which, if exercised in full, would
represent 0.33 per cent of the issued share capital
at such date. If the authority to buy back shares
under resolution 24 was exercised in full, such
options or other awards would, on exercise, represent
0.36 per cent of the issued share capital of BHP
Billiton Plc, net of the shares bought back.
The authority conferred by resolution 24 will
only be exercised after considering the effects
on earnings per share and the benefits for
shareholders generally.
The United Kingdom Companies (Acquisition of Own
Shares) (Treasury Shares) Regulations 2003 (the
Regulations) enable companies in the United
Kingdom to hold any of their own shares they have
purchased as treasury stock with a view to possible
resale at a future date, rather than cancelling
them. To date, 21,520,000 shares have been purchased
by BHP Billiton Plc during the period and are held
as treasury shares. The Directors are entitled to
hold those shares in treasury, provided that the
number of shares held in treasury at any one time
does not exceed 10 per cent of BHP Billiton Plcs
nominal issued share capital. This provides BHP
Billiton Plc with additional flexibility in the
management of its capital base, enabling it either
to sell treasury shares quickly and cost-effectively
or to use the treasury shares to satisfy awards
under BHP Billiton employee share schemes.
This item is regarded as a significant matter and
must therefore be considered as a joint electorate
action. It is proposed as a special resolution.
Item 25 Cancellation of shares in BHP Billiton
Plc held by BHP Billiton Limited or one of its
subsidiaries
As part of the capital return to shareholders of
US$3.0 billion through a series of share buy-backs
that was announced on 23 August 2006 by BHP
Billiton, it is
proposed that BHP Billiton Limited or a subsidiary
of BHP Billiton Limited (within the meaning of
section 736(1) of the United Kingdom Companies Act
1985) could purchase shares in BHP Billiton Plc
on-market.
This method of purchasing shares in BHP Billiton Plc
will not have any different impact on the Groups
cash, gearing or interest levels than a buy-back of
their own shares by either BHP Billiton Plc or BHP
Billiton Limited. The Board wishes to maintain
flexibility to pursue strategies that maximise the
Groups value and this form of buy-back may be an
attractive option in terms of the Groups capital
management.
In accordance with the merger agreements between the
two companies, neither BHP Billiton Limited nor any
of its subsidiaries would exercise any voting rights
attached to any such BHP Billiton Plc shares that
they may acquire. It is possible that BHP Billiton
Limited will or will procure that its subsidiary
will waive all right to receive dividends on any
such shares.
The Board has further decided that, as part of the
capital management programme, consideration be given
to the desirability for those BHP Billiton Plc
shares purchased by BHP Billiton Limited or one of
its subsidiaries to be cancelled. No consideration
would be paid by BHP Billiton Plc in respect of any
such cancellation.
Subject to the passing of the
relevant resolutions by shareholders, and to the
extent that BHP Billiton Plc secures subsequent
confirmation of any such cancellation by the court,
BHP Billiton Plc may cancel all its ordinary shares
that are held by BHP Billiton Limited or one of its
subsidiaries on 31 December 2006, 31 March 2007, 15
May 2007, 30 June 2007, 30 September 2007 or 15
November 2007 by means of court-approved reductions
of capital.
Under the United Kingdom Companies Act
1985, a company may reduce its share capital
(including by way of a cancellation of its shares)
provided the reduction is approved by a special
resolution of its shareholders in a general meeting
and is confirmed by the court. If the resolutions to
be proposed at the Annual General Meetings are
passed by shareholders, an application can then be
made to the court for confirmation of any such
cancellation.
In confirming any particular
cancellation, the court will require protection for
the creditors of BHP Billiton Plc and BHP Billiton
Limited whose debts (including contingent debts)
remain outstanding at the date on which that
cancellation becomes effective and whose consent has
not already been given to the cancellation. BHP
Billiton would not seek the consent of such
creditors, but would instead credit the reserves
arising as a result of that cancellation to a
special reserve in the accounts of BHP Billiton Plc.
This special reserve would not be distributable to
shareholders until such time as all of the creditors
whose debts were outstanding at the date on which
that cancellation became effective have been paid in
full.
Any such cancellation will only take effect upon
registration by the United Kingdom Registrar of
Companies of the court order confirming that
cancellation.
This item is regarded as a significant matter and
must therefore be considered as a joint electorate
action. It is proposed as a series of special
resolutions.
Item 26 Remuneration Report
The Annual Report for the year ended 30 June 2006
contains a Remuneration Report, which sets out the
remuneration policy for the Group and reports the
remuneration arrangements in place for executive
Directors, non-executive Directors and Key
Management Personnel.
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BHP BILLITON PLC NOTICE OF MEETING 2006 5
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11 |
Explanatory Notes continued
This meets requirements in the United Kingdom and
Australia for disclosure of information on this
topic. A copy of the Report is set out on pages 113
to 129 of the Annual Report and can also be found on
the BHP Billiton website at www.bhpbilliton.com.
The
law in England and Australia makes it clear that the
shareholder vote is advisory only and will not
require BHP Billiton Plc or BHP Billiton Limited to
alter any arrangements detailed in the Remuneration
Report, should the resolution not be passed.
Notwithstanding the legislative effect of this
requirement, the Board has determined that it will
take the outcome of the vote into account when
considering the Groups remuneration policy.
This
item is regarded as a significant matter and is
therefore a joint electorate action.
Items 27 to 29 Approval of grants to executive Directors
It is proposed that Mr C W Goodyear, Mr M J Kloppers and Mr C J Lynch, each of whom is an executive
Director of BHP Billiton Plc and BHP Billiton Limited, be awarded securities under the Group
Incentive Scheme and the Long Term Incentive Plan. Under the ASX Listing Rules, an issue of BHP
Billiton Limited securities to Directors is required to be approved by shareholders. Specific
approval is not required for the issue of BHP Billiton Plc securities to Directors where the scheme
has been approved by shareholders, but approval is nonetheless being sought on a voluntary basis.
In addition, shareholder approval is being sought for the purposes of ASX Listing Rule 7.1, so that
these securities will not be included in the calculation of the 15 per cent limit on the issue of
new securities that can be made by BHP Billiton Limited during the next 12 months.
ASX Listing
Rules 7.3 and 10.15 require this Notice of Meeting to include the following information in relation
to the Deferred Shares, Options and Performance Shares that may be granted to the executive
Directors under the terms of the GIS and the LTIP.
(a) |
|
The maximum number of Deferred Shares or
Options that may be acquired by the executive Directors under the GIS, and the maximum number of
Performance Shares that may be acquired by the executive Directors under the LTIP, in respect of
which approval is sought, is as follows: |
|
|
|
|
|
Director |
|
Award under GIS |
|
Award under LTIP |
Mr C W Goodyear
|
|
66,183 Deferred Shares/264,734 Options
|
|
600,000 Performance Shares |
Mr M J Kloppers
|
|
40,879 Deferred Shares/ 163,516 Options
|
|
225,000 Performance Shares |
Mr C J Lynch
|
|
35,912 Deferred Shares/143,644 Options
|
|
225,000 Performance Shares |
|
|
The maximum number of Deferred Shares or
Options outlined above is based on the executive
Directors receiving a bonus amount under the GIS
for their performance over the year ended 30
June 2006. The maximum bonus amount is
determined according to the formula that forms
part of the GIS rules approved
by shareholders at the 2004 Annual General
Meetings. Information on the GIS is set out in
section 2.3 of the Remuneration Report, which
forms part of the Annual Report, and the GIS
rules can be found on the BHP Billiton website
at www.bhpbilliton.com. |
|
|
|
The maximum number of Deferred Shares or Options
specified above is also based on the annual salary
of the relevant executive Director at 30 June
2006, assumed exchange rates of A$1.338 and
£0.5627 to US$1.00 and an assumed share price at
the date of grant of A$23.71 for BHP Billiton
Limited shares and £9.33 for BHP Billiton Plc
shares, being the average exchange rates and share
prices for the 12 months to 30 June 2006. It also
assumes under the Black-Scholes pricing model that
each Option is valued at 25 per cent of a share. |
|
|
|
The actual number of Deferred Shares or Options
awarded will be dependent upon the exchange rate
and the share price at the time of the award as
well as the elections that the executive
Directors make as to whether to receive Options
as an alternative to Deferred Shares. |
|
|
|
The number of Performance Shares outlined above
has been determined by the Remuneration
Committee, taking into account the limits
contained in the LTIP. |
|
(b) |
|
There is no cost to the executive Directors on
the grant of Deferred Shares, Options or Performance
Shares. The Deferred Shares and Performance Shares
will not have an exercise price and accordingly do
not raise capital. Options have an exercise price
equal to the volume weighted average trading price of
the ordinary shares over the five business days
immediately prior to the award date. The capital
raised through Options will be used as part of the
working capital of the Group. |
|
(c) |
|
The names of the Directors or associates of the
Directors who received securities under the GIS and
the LTIP pursuant to shareholder approval at the
2005 Annual General Meetings and the number of
securities received (none of which had an
acquisition price) are: |
|
|
|
|
|
|
|
|
|
|
|
|
|
Awards under the GIS and the LTIP |
|
|
Deferred |
|
|
|
|
|
Performance |
|
Director |
|
Shares |
|
Options |
|
Shares |
|
Mr C W Goodyear |
|
|
76,569 |
|
|
|
|
0 |
|
|
600,000 |
|
Mr M Salamon |
|
|
73,743 |
|
|
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|
0 |
|
|
300,000 |
|
(d) |
|
The names of all Directors and their
associates entitled to participate in the GIS and
LTIP in 2006 are Mr C W Goodyear, Mr M J Kloppers
and Mr C J Lynch. |
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(e) |
|
In relation to the operation of the GIS and the LTIP for the current financial year, the
Deferred Shares, Options and Performance Shares may be issued up to 28 February 2007. Underlying
shares may be issued as a result of the exercise or award of the (i) Deferred Shares and Options
from August 2008 to August 2011 and (ii) Performance Shares from August 2011 to August 2016. |
These
items are regarded as significant matters and must therefore be considered as joint electorate
actions. They must be passed as ordinary resolutions.
Item 30 Approval of BHP Billiton Global Employee Share Plan
This resolution proposes the introduction of a new
global employee share plan by BHP Billiton Plc and
BHP Billiton Limited (collectively, the Group).
Reasons for establishment of the Global Employee Share Plan
The Global Employee Share Plan is designed to
provide employees with the opportunity to
participate in the long-term success of the Group in
the same way as our shareholders. Employees who buy
shares (at the full market price) will have those
shares matched by a grant from the Company,
providing the shares they have bought are retained
for a minimum period of time and the employee
remains in our employment for that same period.
The Board strongly supports the introduction of the
plan as a means of rewarding those many employees
who have contributed to the success of the Group to
date and in whose hands our future success rests.
Summary of terms
A summary of the terms of the proposed Global
Employee Share Plan is set out below.(1)
The terms of the Plan will be the same for all
employees of the Group, except where differences are
required under the laws or practice of the country
in which an employee resides or is employed.
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(1) |
|
The terms summarised generally apply to all employees. However, the GESP rules
provide for the Board to adopt special rules to apply in specific jurisdictions where the
application of the general rules would breach local laws or impose unreasonable cost or
administration. |
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12
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5 BHP BILLITON PLC NOTICE OF MEETING 2006 |
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Key question
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Summary of relevant terms of Global Employee Share Plan (GESP) (1)
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Which employees are eligible to
participate in the GESP?
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All permanent full-time and part-time employees of any Group company, including the
executive Directors of BHP Billiton Plc and BHP Billiton Limited, are eligible to participate. |
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Non-executive Directors of BHP Billiton Plc and BHP Billiton Limited may not participate
in the GESP. |
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Will all eligible participants receive the
same offer?
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Yes. All eligible participants will receive the same offer except where differences are required
under the laws or practice of the country in which an employee resides or is employed. |
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Is there a limit on the number of
shares that participants may purchase?
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Yes. The Board will have discretion to set an annual limit on the value of shares that
participants may purchase under the GESP (not exceeding US$10,000). For the first year
in which offers are made, employees may purchase up to US$5,000 of ordinary shares in
BHP Billiton Limited or BHP Billiton Plc (Acquired
Shares). |
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What is the purchase price for the
Acquired Shares?
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The Acquired Shares will be purchased periodically at the prevailing market price. |
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How does a participant pay for the
Acquired Shares?
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Participants must pay for their Acquired Shares using their own funds. |
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How does a participant become
entitled to the free shares
(Matched Shares)?
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To receive free shares (Matched Shares) an employee must meet two tests. They must
(1) hold the Acquired Shares for a minimum period of time and (2) still be employed at the
end of that time (Matching Conditions). |
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For offers made in the first year of the GESPs operation, participants will be entitled to
receive a maximum of one free Matched Share for every Acquired Share they continue to
hold at the end of three years. The Board may determine another ratio (not exceeding 1:1)
at which Matched Shares may be awarded in relation to future offers. |
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In certain circumstances, such as a corporate merger or a takeover bid being launched for
the Group, or where an employee transfers their employment between BHP Billiton Plc or
BHP Billiton Limited controlled entities, the Board may award some or all of the Matched
Shares before the end of the three-year period. |
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Does the GESP make provision for
the allocation of Matched Shares to
Good Leavers?
|
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Yes. Generally, participants who cease to be employed prior to satisfying the Matching
Conditions will lose all entitlements to receive Matched Shares. However, the GESP rules
include provision for the Board to determine to award some or all of the Matched Shares
where a participant ceases employment in circumstances approved by the Board, such as
due to death, total and permanent disability or bona fide redundancy (a Good Leaver). |
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The Good Leaver provisions will operate in a manner determined by the Board. In general,
Good Leavers will be allocated Matched Shares on a pro rata basis. The Board considers it
advantageous that the GESP provides flexibility to make provision for Good Leavers. |
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What are the terms of the Acquired
Shares and the Matched Shares?
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Because the Acquired Shares are purchased by the employee from their own funds at the
prevailing market price, those shares have all the same entitlements as other ordinary
shares purchased in this way. Participants will be entitled to direct the manner in which
their Acquired Shares are voted, to receive all dividends and to participate in any capital
reorganisations from the date the Acquired Shares are purchased by the participant. |
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However, participants will only become entitled to vote, receive dividends and participate
in any capital reorganisations in relation to Matched Shares after those Matched Shares
have been awarded to the participant. |
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Are there any restrictions on a
participants ability to deal with
Acquired Shares and Matched Shares?
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No. However, if a participant disposes of all or any of their Acquired Shares before the end
of the applicable qualification period, they will lose the right to receive Matched Shares in
relation to the Acquired Shares they have sold. |
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Participants must also observe the Groups Securities Dealing Code in relation to the
purchase or sale of any Acquired Shares or Matched Shares. |
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How will shares obtained under the
GESP be held?
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The GESP may operate with an Employee Share Ownership Plan trust (Plan Trust). A Plan
Trust may be established at any time without the need for shareholder or participant
approval. If such a trust is established, it may be used to hold Acquired Shares and/or
Matched Shares and the Group may settle funds on the trust so that the trustee can either
acquire shares on-market or subscribe for new shares from the relevant Company to
satisfy an obligation to deliver Matched Shares. The trustee may then transfer any shares
it holds under the trust to a participant in satisfaction of their entitlement to receive
Matched Shares. |
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(1) |
|
The terms summarised generally apply to all employees. However, the GESP rules
provide for the Board to adopt special rules to apply in specific jurisdictions where the
application of the general rules would breach local laws or impose unreasonable cost or
administration. |
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BHP BILLITON PLC NOTICE OF MEETING 2006 5
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13 |
Explanatory Notes continued
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Key question
|
|
Summary of relevant terms of Global Employee Share Plan (GESP) (1)
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|
Are awards under the GESP
pensionable in the UK?
|
|
No. Awards under the GESP are not pensionable for the purposes of the Groups UK
pension schemes. |
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How can the GESP be amended?
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The Board may amend the GESP. However, the Board may not: |
|
|
without the consent of the participants amend any restriction or other condition
relating to shares under the GESP that reduces the rights of participants; and |
|
|
without the consent of shareholders in general meeting make any amendment that
is to the advantage of the participants with respect to: |
|
|
eligibility under the GESP |
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|
the maximum value of Acquired Shares that a participant may purchase under the
GESP |
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|
the maximum ratio of Matched Shares to Acquired Shares that may be awarded to
a participant |
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|
the limitation on the number or amount of securities that may be issued under
the GESP |
|
|
the basis for determining participants entitlement to shares, and the terms
of shares
to be provided |
|
|
adjustment of participants entitlement to shares and the terms of shares to
be
provided if there is any capitalisation issue or other variation of capital.
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These restrictions do not apply for minor amendments to benefit the administration of
the GESP, take account of any change in legislation or maintain favourable tax, exchange
control or regulatory treatment. |
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Is there any limit on the number
of new shares that may be issued
under the GESP and any other BHP
Billiton employee share plan?
|
|
Yes. The number of new shares that may be issued under the GESP, together with the
number of shares previously issued under any other employee share plan of the Group in
the previous 10-year period, may not exceed 10 per cent of the combined issued ordinary
share capital of BHP Billiton Plc and BHP Billiton Limited immediately before that day. |
|
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(1) |
|
The terms summarised generally apply to all employees. However, the GESP rules
provide for the Board to adopt special rules to apply in specific jurisdictions where the
application of the general rules would breach local laws or impose unreasonable cost or
administration. |
A copy of the Global Employee Share Plan Rules
is available on the Groups website at
www.bhpbilliton.com. Copies of the Rules are also
available for inspection until the close of the
Annual General Meeting at the Companys registered
office: Neathouse Place, London and at the Royal
Horticultural Halls, Lindley Hall, Elverton Street,
London from 15 minutes before and during the
meeting.
Shareholder approval
Under the law in the UK and Australia,
shareholder approval of the GESP would not be
required where awards of Matched Shares are satisfied
through on-market purchases of shares rather than
fresh issues of shares. While the Global Employee
Share Plan Rules provide future flexibility to enable
the Group to issue new shares to participants upon
the satisfaction of the Matching Conditions, there is
no intention to do so at this
time. It is currently intended that the Groups
obligation to provide Matched Shares will be
satisfied through on-market purchases of shares
rather than fresh issues of shares. Nevertheless,
approval is being sought for the purposes of Listing
Rule 7.1 of the ASX Listing Rules and in accordance
with Rule 9.4 of the UK Listing Authority Rules to
give the Board flexibility to satisfy awards of
Matched Shares through fresh issues of shares.
This item is regarded as a significant matter and
must therefore be considered as a joint electorate
action. It must be passed as an ordinary
resolution.
Items 31 and 32 Change to maximum aggregate
remuneration paid to non-executive Directors in
any year
Article 76 of the Articles of Association of BHP
Billiton Plc and Rule 76 of the Constitution of BHP
Billiton Limited provide that the maximum aggregate
remuneration for services that may be paid to all the
non-executive Directors of BHP Billiton Plc and BHP
Billiton Limited in any year is fixed by
shareholders. The maximum aggregate annual
remuneration is currently fixed at A$3,000,000. This
is the maximum amount that both BHP Billiton Plc and
BHP Billiton Limited together may pay to their
non-executive Directors
in any year as remuneration for services as
non-executive Directors. It does not include
remuneration for extra services (that is, services
which, in the opinion of the Board, are outside the
scope of the ordinary duties of a non-executive
Director), fees for serving on a committee of the
Board, travel, accommodation and other expenses
incurred by a Director in attending shareholder,
Board or committee meetings or while engaged on the
business of BHP Billiton Plc or BHP Billiton Limited
or retirement benefits, all of which may be paid in
addition. Nor does it include remuneration paid to
executive Directors. The current maximum aggregate
annual remuneration was fixed by shareholders at
A$3,000,000 in May 2001. Since that time the
remuneration paid to non-executive Directors has been
increased to reflect market conditions and the
necessity to attract the calibre of Director able to
appropriately contribute to a high-performing Board.
Fees for non-executive Directors are set in US
dollars. The Board believes it is appropriate that
their aggregate remuneration is denominated in US
dollars. The effect of this is to increase the
aggregate amount. At current exchange rates the
increase is A$981,949.
There are currently 10 non-executive Directors, each
of whom is paid an annual base fee of US$110,000
apart from the Chairman who is paid an annual base
fee of US$750,000 and the Senior Independent Director
of BHP Billiton Plc who is paid an annual base fee of
US$135,000. The aggregate annual remuneration
currently paid to non-executive Directors is
therefore US$1,765,000. At current exchange rates
this equates to A$2,342,713. Fees for membership and
chairmanship of committees of the Board, a travel
allowance and other benefits are paid in addition to
this amount. Full details are set out in section 6 of
the Remuneration Report, which forms part of the
Annual Report.
This item is regarded as a significant matter and
must therefore be considered as a joint electorate
action. It must be passed as an ordinary
resolution.
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14
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5 BHP BILLITON PLC NOTICE OF MEETING 2006 |
Voting
How to vote
Shareholders can vote by either:
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attending the meeting and voting in person or by attorney or, in the case of corporate
shareholders, by appointing a corporate representative to attend and vote; or |
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|
|
appointing a proxy
to attend and vote on their behalf, using the proxy form accompanying this Notice of Meeting or by
submitting their proxy appointment and voting instructions electronically via the internet or by
facsimile or (for shares held through CREST) via the CREST proxy voting system. |
Voting in person (or by attorney)
Shareholders, or their attorneys, who plan to
attend the meeting are asked to arrive at the venue
30 minutes prior to the time designated for the
meeting, if possible, so that their holding may be
checked against the BHP Billiton Share Register and
attendances recorded. Attorneys should bring with
them an original or certified copy of the power of
attorney under which they have been authorised to
attend and vote at the meeting.
A shareholder that
is a corporation may appoint an individual to act
as its representative and to vote in person at the
meeting. The appointment must comply with the
requirements of section 375 of the United Kingdom
Companies Act 1985. The representative should bring
to the meeting evidence of his or her appointment,
including any authority under which it is signed,
unless previously given to the BHP Billiton Share
Registry.
Voting by proxy
|
|
A shareholder entitled to attend and vote is
entitled to appoint one or more proxies. Each
proxy will have the right to vote on a poll and
also to speak at the meeting. |
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|
The appointment of the proxy may specify the
proportion or the number of votes that the
proxy may exercise. Where more than one proxy
is appointed and the appointment does not
specify the proportion or number of the
shareholders votes each proxy may exercise,
the votes will be divided equally among the
proxies (i.e. where there are two proxies, each
proxy may exercise half of the votes). |
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A proxy need not be a shareholder. |
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|
|
The proxy can be either an individual or a body corporate. |
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|
|
If a proxy is not directed how to vote on an
item of business, the proxy may vote, or
abstain from voting, as they think fit. |
|
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|
Should any resolution, other than those
specified in this Notice, be proposed at the
meeting, a proxy may vote on that resolution as
they think fit. |
|
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|
If a proxy is instructed to abstain from
voting on an item of business, they are
directed not to vote on the shareholders
behalf on the poll and the shares that are
the subject of the proxy appointment will
not be counted in calculating the required
majority. |
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Shareholders who return their proxy forms with
a direction how to vote but do not nominate the
identity of their proxy will be taken to have
appointed the Chairman of the meeting as their
proxy to vote on their behalf. If a proxy form
is returned but the nominated proxy does not
attend the meeting, the Chairman of the meeting
will act in place of the nominated proxy and
vote in accordance with any instructions. Proxy
appointments in favour of the Chairman of the
meeting, the secretary or any Director that do
not contain a direction how to vote will be
used where possible to support each of the
resolutions proposed in this Notice. |
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Completed proxy forms should be sent to the
BHP Billiton Share Registry using the
pre-addressed envelope provided with this
Notice. |
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To be effective, proxies must be lodged by
10.30 am UK local time on Tuesday, 24 October
2006 for shareholders registered on the
principal register in the United Kingdom, or
11.30 am South African local time on Tuesday,
24 October 2006 for shareholders registered on
the South African branch register. Proxies
lodged after this time will be invalid. |
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Proxies may be lodged using any of the following methods: |
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|
|
by returning a completed proxy
form in person or by post to one of the following addresses: |
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BHP Billiton Plc Registrar |
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Computershare Investor Services PLC |
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The Pavilions |
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Bridgwater Road |
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Bristol BS13 8FB |
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United Kingdom |
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or |
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BHP Billiton Plc Registrar |
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Computershare Investor Services 2004 (Pty) Limited |
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70 Marshall Street |
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PO Box 61051 |
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Johannesburg 2001 |
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South Africa |
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by faxing a completed proxy form to 44 (0) 870 703 6109 for
shareholders on the principal register or 27 (0) 11 688 5238 for shareholders on the South African
branch register; or |
|
|
|
|
by recording the proxy appointment and voting instructions via the internet
at www.bhpbilliton.com. Only registered BHP Billiton shareholders may access this facility and
will need their Shareholder Reference Number (SRN) and Personal Identification Number (PIN). |
|
|
The proxy form must be signed by the
shareholder or the shareholders attorney.
Proxies given by corporations must be executed
in accordance with the United Kingdom Companies
Act 1985. Where the appointment of a proxy is
signed by the appointers attorney, a certified
copy of the power of attorney, or the power
itself, must be received by BHP Billiton Plc or
its Share Registrar at either of the above
addresses, or by facsimile, and by 10.30 am UK
local time/11.30 am South African local time on
Tuesday, 24 October 2006. If facsimile
transmission is used, the power of attorney must
be certified. |
Holders of shares dematerialised into STRATE may
return their proxy forms directly to their
Central Securities Depository Participant or
stockbroker.
CREST members who wish to appoint a proxy or proxies
through the CREST electronic proxy appointment
service may do so by following the procedures
described in the CREST Manual. CREST Personal Members
or other CREST sponsored members, and those CREST
members who have appointed a voting service
provider(s), should refer to their CREST sponsor or
voting service provider(s),
who will be able to take the appropriate action on
their behalf.
In order for a proxy appointment or
instruction made using the CREST service to be valid,
the appropriate CREST message (a CREST Proxy
Instruction) must be properly authenticated in
accordance with CRESTCos specifications and must
contain the information required for such
instructions, as described in the CREST Manual. The
message, regardless of whether it constitutes the
appointment of a proxy or an amendment to the
instructions given to a previously appointed proxy
must, in order to be valid, be transmitted so as to
be received by Computershare Investor Services PLC
(CREST participant 3RA50) by 10.30 am on Tuesday 24
October 2006. For this purpose, the time of receipt
will be taken to be the time (as determined by the
time stamp applied to the message by the CREST
Applications Host) from which the issuers agent is
able to retrieve the message by enquiry to CREST in
the manner prescribed by CREST. After this time any
change of instructions to proxies appointed through
CREST should be communicated to the appointee through
other means.
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BHP BILLITON PLC NOTICE OF MEETING 2006 5
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|
15 |
Voting continued
CREST members and, where applicable, their CREST
sponsors or voting service providers should note that
CRESTCo does not make available special procedures in
CREST for any particular messages. Normal system
timings and limitations will therefore apply in
relation to the input of CREST Proxy Instructions. It
is the responsibility of the CREST member concerned
to take (or, if the CREST member is a CREST personal
member or sponsored member or has appointed a voting
service provider(s), to procure that his or her CREST
sponsor or voting service provider(s) take(s)) such
action as shall be necessary to ensure that a message
is transmitted by means of the CREST system by any
particular time. In this connection, CREST members
and, where applicable, their CREST sponsors or voting
service providers are referred, in particular, to
those sections of the CREST Manual concerning
practical limitations of the CREST system and
timings.
The Company may treat as invalid a CREST Proxy
Instruction in the circumstances set out in
Regulation 35(5)(a) of the Uncertificated Securities
Regulations 2001.
Shareholders who are entitled to vote
In accordance with Regulation 41 of the
Uncertificated Securities Regulations 2001, only
those shareholders entered in the register of
members of BHP Billiton Plc at midnight (London
time) on Tuesday 24 October 2006 shall be entitled
to vote at the meeting in respect of the number of
shares registered in their name at that time.
Changes after that time shall be disregarded in
determining the rights of any person to attend and
vote at the meeting.
If you have sold or transferred
any or all of your shares, this Notice of Meeting
should be passed on to the person through whom the
sale or transfer was effected for transmission to
the purchaser or transferee.
Documents available for inspection
The register of Directors interests in the
ordinary shares of BHP Billiton Plc, the terms and
conditions of appointment of Directors and a copy of
the Global Employee Share Plan Rules will be made
available for inspection at the registered office
during normal business hours on any weekday (public
holidays excepted) from the date of this Notice of
Meeting until the date of the Annual General Meeting,
and at the Royal Horticultural Halls, Lindley Hall,
Elverton Street, London for at least 15 minutes prior
to and during the meeting.
By order of the Board
Karen Wood
Group Company Secretary
11
September 2006
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5 BHP BILLITON PLC NOTICE OF MEETING 2006 |